Candidate Data Protection Notice – Unicaf LTD

Unicaf LTD ("we" or "us") respects your privacy and is committed to safeguarding your personal data. As a "data controller," Unicaf LTD decides how your personal data is processed. This privacy notice outlines our procedures regarding the collection, use, and storage of personal data obtained through our recruitment activities and clarifies data retention timelines.

Principles of Data Protection

We strictly comply with applicable data protection legislation. Your personal data will be:

• Processed transparently, fairly, and lawfully.
• Gathered only for explicit and legitimate recruitment purposes.
• Limited solely to relevant recruitment requirements.
• Kept accurate and current.
• Stored only as long as necessary for recruitment processes.
• Protected securely from unauthorized access or disclosure.

Information We Collect

During the recruitment process, we may collect:

• Personal details in your CV or resume.
• Information provided through application forms, including your contact details, educational qualifications, and language skills.
• Results from tests or assessments relevant to the role.
• Information provided during interviews.

How We Obtain Your Data

We collect personal information from:

• Direct submissions by candidates.
• Recruitment agencies and consultants.
• Reference providers specified by you.
• Publicly accessible platforms (such as LinkedIn).

Purpose of Data Use

We process your personal information to:

• Evaluate your qualifications and suitability for a specific role.
• Conduct necessary background and reference checks.
• Facilitate communication regarding your application.
• Maintain records related to recruitment procedures.
• Meet legal and regulatory obligations.

Provision of Personal Data

Not providing essential personal information (e.g., proof of qualifications or employment history) might hinder your application from progressing.

Use of Sensitive Data

Sensitive personal information is processed strictly in these cases:

• Information about disabilities, to accommodate recruitment process needs.
• Nationality data, to determine eligibility for work permits or visas.

Criminal Record Checks

We collect criminal conviction details only when legally mandated for specific roles.

Financial Checks

Financial solvency information is checked only when specifically required by legal regulations or job requirements.

Communication During Recruitment

We will notify unsuccessful candidates without detailed explanations. If you do not receive an interview invitation, consider your application unsuccessful.

Automated Decisions

We currently do not use automated decision-making processes during recruitment.

Data Sharing

Your personal data will not be shared externally unless we notify you explicitly by updating this notice or directly contacting you.

Data Protection and Security

We maintain robust security measures to safeguard your data, allowing access strictly to authorized personnel with legitimate business purposes. We have clear procedures to address suspected data breaches promptly.

Retention Periods

We retain your personal data for up to 12 months after the recruitment decision. Data is then securely deleted unless you request earlier deletion.

Upon your explicit consent, your data may be retained for potential future opportunities for a maximum of 24 months.

Your Rights

You can:

• Request access to your personal information.
• Ask for corrections to your personal data.
• Request deletion of unnecessary data.
• Object or limit processing of your data.
• Request data transfer to another party.

To exercise your rights, please contact us via email.

Consent Withdrawal

You can withdraw your consent for data storage anytime by contacting us. Your data will then be securely disposed of.

Data Protection Queries

For inquiries related to this notice or data protection matters, please reach out directly to our data protection team. Complaints can also be submitted to your local data protection authority.

Contact Information

For any concerns, contact us at: dpo@unicaf.org

Version: April 2025